Asset Management & Portfolio Owners

Ownership-level accounting and reporting for mid-market real estate owners and asset managers holding across multiple entities. We consolidate the financials across your LLCs, track debt service and asset performance, and give you a clear portfolio-wide view so you can manage and plan with real numbers. Built for owners at the point where the portfolio has outgrown a simple bookkeeper.

The Portfolio-Level Challenge

You started with one property, maybe two. Each one had its own LLC, its own bank account, its own set of books. That was manageable. But now you have ten properties across six entities, three lenders, and a growing sense that nobody actually knows what the whole portfolio looks like anymore. The individual pieces get tracked, but the consolidated picture does not exist.

This is the inflection point where most real estate owners get stuck. The portfolio has grown past what a basic bookkeeper can handle, but it is not large enough to justify a full-time controller. You need ownership-level accounting that sees across the entities, tracks the debt, and tells you how the portfolio is actually performing. Not just property by property, but as a whole.

Who This Covers

Mid-market real estate owners, family offices, and asset managers holding rental properties across multiple LLCs and entities. Investors who have scaled past a handful of doors and now manage a portfolio that requires consolidated visibility and serious financial infrastructure.

The Complexity

Every property sits in its own LLC. Every LLC has its own bank accounts, loan documents, and depreciation schedules. Pulling together a clear picture of the whole portfolio means manually aggregating data from a dozen different sources, and it rarely gets done.

What We Handle

We build and maintain the accounting infrastructure at the ownership level. Each entity gets its own clean set of books with a chart of accounts designed for real estate. Bank accounts, loan accounts, and credit cards are reconciled monthly. Depreciation schedules are maintained properly. The monthly close happens on a consistent schedule, not whenever someone gets around to it.

Then we consolidate. You get portfolio-wide reporting that shows how the entities relate to each other and how the portfolio is performing in total. Debt service and loan balances are tracked across every lender so you know what is outstanding and what is coming due. Asset performance is visible at the property level and at the portfolio level. The numbers are ready when you need them for a refinance, a sale, or a planning conversation.

Entity-Level Accounting

Dedicated books for each LLC or entity, reconciled monthly and closed on a predictable schedule. Chart of accounts structured for your asset classes. Depreciation and amortization schedules maintained accurately. Property-level profit and loss statements so you can see performance per asset.

Consolidated Reporting

Portfolio-wide financials that roll up across your entities and give you the ownership-level view. Debt tracking across every lender with balances, payment schedules, and maturity dates visible. Performance comparison across assets so you can see which properties are carrying the portfolio and which are lagging.

What Goes Wrong

Most portfolio owners try to manage this in Excel. They pull numbers from QuickBooks or their property management software, paste them into a spreadsheet, and attempt to consolidate manually. The spreadsheet grows. The formulas break. The numbers stop tying to the bank statements. Eventually nobody trusts the file, and it gets abandoned until the next crisis forces someone to rebuild it from scratch.

The other failure is transaction readiness. A refinance opportunity appears, or a buyer makes an offer on one of your assets, and suddenly you need clean financials by next week. But the books for that entity have not been reconciled in six months. The depreciation schedule is wrong. Nobody knows the exact loan balance without calling the lender. You spend the next two weeks scrambling to produce numbers that should have been ready all along.

No Asset-Level Clarity

Without property-level reporting that rolls into the consolidated view, you cannot tell which assets are generating real returns and which are dragging down the portfolio. Capital allocation decisions get made on gut feel instead of data. Underperforming properties stay in the portfolio longer than they should.

Debt Tracking Gaps

Loan balances, maturity dates, and payment schedules get scattered across lender portals, closing documents, and old emails. You lose track of what is outstanding and when. A balloon payment or rate adjustment catches you off guard because nobody was tracking the full debt picture across the portfolio.

What Changes

You gain a clear, consolidated view of your portfolio that you can actually trust. The books are closed monthly. The debt is tracked. Asset performance is visible at the property level and the portfolio level. When you need to make a decision about where to allocate capital, refinance an asset, or sell a property, the numbers are already there. You are not scrambling to produce them.

The infrastructure scales with you. Adding another property or another entity does not break the system. The consolidated reporting framework absorbs new assets and keeps the portfolio-wide picture accurate. You work directly with Matthew Rodrigue throughout the engagement, which means you have someone who knows your portfolio and can answer questions without digging through files.

Portfolio-Level Decision Making

You can see which assets are performing and which are not. Capital allocation decisions are based on real numbers. Refinance and disposition timing is planned with accurate debt and performance data in hand. The portfolio is managed as a portfolio, not as a collection of disconnected LLCs.

Transaction Readiness

When a buyer, lender, or partner asks for financials, they are ready. Clean, accurate, and current. You do not lose deals because the books were not in order. The scramble before every transaction disappears because the work is already done.

Boutique Real Estate Accounting Firm