Catch-Up & Clean-Up Bookkeeping

If your books are behind, disorganized, or were never set up properly for real estate, we bring them current and accurate before moving you onto ongoing monthly work.

What This Is

Most of our client relationships start here. Before we can run a clean monthly close, produce property-level financials, or support your tax filings, the books have to be accurate and current. If they are not, this is the work that gets them there. We assess what you have, reconcile every account, rebuild or correct your chart of accounts around your actual assets, fix opening balances and miscategorized transactions, catch missed depreciation, and tie everything back to your prior tax returns.

The result is a reliable starting point. Numbers that match your bank and loan statements. A chart of accounts organized by property and entity. Depreciation schedules that reflect your actual basis and placed-in-service dates. Books that are ready for your lenders, your investors, and your tax filings. From there, you move onto ongoing monthly bookkeeping and everything else the firm offers.

The Assessment

We start by reviewing what exists. Bank accounts, credit cards, loan statements, property management reports, prior tax returns. We identify what was set up correctly, what was missed, and what needs to be rebuilt. This tells us the scope of work and gives you a clear picture of where things stand before we start fixing them.

The Rebuild

Every bank, loan, and credit card account gets reconciled. The chart of accounts gets restructured around your asset mix so you can see performance by property. Opening balances get corrected. Miscategorized transactions get fixed. Depreciation schedules get rebuilt or created. When we are done, the books tie to your statements and your prior tax filings.

Signs You Need This

The most obvious sign is that your books are months or years behind. You know you should catch up, but you keep pushing it off because the job feels overwhelming. Every month that passes makes it worse. Or the books are technically current, but the numbers do not match your bank statements. You have transactions in QuickBooks that do not tie to anything real, or bank activity that never made it into the books at all.

Sometimes the trigger is a specific event. You are selling a property and the buyer’s team is asking for financials you cannot produce. A refinance is coming up and your lender wants clean statements. You are raising capital from investors who expect professional reporting. Or you just brought on a new accountant who took one look at your books and said they cannot work with what you have. These situations have deadlines, and messy books put the deal at risk.

No Property-Level View

You own multiple properties but your books show one pile of income and one pile of expenses. You cannot tell which properties are profitable and which are dragging. You cannot produce a profit and loss statement for a single asset when your lender or investor asks for one.

A Transaction on the Horizon

A sale, refinance, or capital raise exposes messy books fast. Buyers want accurate financials. Lenders want statements they can trust. Investors want to see that you run a professional operation. If you cannot produce clean numbers, the deal slows down or falls apart. Clean-up before the transaction closes is often the only path forward.

What Happens Next

Clean-up is the foundation. Once the books are accurate and current, you move onto ongoing monthly bookkeeping with our standard processes. We close your books each month on a tight schedule. You get property-level profit and loss statements and the reporting your lenders and investors expect. The work flows through our integrations with QuickBooks Online, AppFolio, Buildium, Yardi, and Rentec Direct, so property data comes in cleanly and the monthly close stays efficient.

From there, the rest of the firm’s services become available to you. Sponsor and investor services if you syndicate. Tax returns coordinated through the firm so the books and filings always tie. Advisory and CFO support as your portfolio grows. It all depends on clean books, and clean books start here. Matthew Rodrigue leads every engagement personally, with direct access throughout. We work fully virtual across the 48 contiguous states and serve real estate investors only.

Clean Monthly Process

After clean-up, you are on a regular schedule. Bank and loan accounts reconciled every month. Property-level statements produced on time. Depreciation tracked accurately. When tax season comes, or when a lender asks for financials, the numbers are ready. No more scrambling to catch up or reconstruct what happened months ago.

A Real Starting Point

You finally have books you can trust. Numbers that match your statements. A chart of accounts that reflects how your portfolio is actually structured. A foundation that supports everything else, whether that is investor reporting, tax planning, or preparing to sell. The mess is behind you and you can move forward.

Boutique Real Estate Accounting Firm