How much does real estate bookkeeping cost?
Real estate bookkeeping pricing depends on what you own and what you need. A landlord with three single-family rentals in one state has different needs than a syndicator running five multifamily deals across multiple entities. The work involved is different, and the pricing reflects that.
The main factors that affect cost are the number of properties, the types of assets, and the scope of work. A small portfolio of long-term rentals with straightforward leases takes less time than a mixed portfolio with short-term rentals, commercial properties, and multiple LLCs. Add investor reporting or lender packages, and the scope expands further.
At Rock Real Estate Services, real estate bookkeeping starts at $500 per month and scales from there based on your portfolio. That starting point assumes a manageable number of assets with relatively straightforward accounting needs. As you add properties, entities, or complexity, the monthly fee adjusts to match the actual work involved.
What you get at any level is monthly reconciliation across all accounts, property-level profit and loss statements, depreciation tracking, and a clean monthly close. The books are built around how real estate works, with your chart of accounts structured by asset class and entity. This is different from generic bookkeeping that treats your rental portfolio like any other small business.
One advantage of working with a firm that handles both bookkeeping and tax is that everything ties together from the start. The books are set up with tax in mind, depreciation schedules stay current, and when it’s time to file, your returns don’t require a scramble to make the numbers work. Our in-house CPA prepares the returns, so you’re not managing a separate tax relationship.
Every engagement is led by Matthew Rodrigue, the founder, and you have direct access throughout. We work with investors across the 48 contiguous states, fully virtual. If you’re looking for a fractional CFO for real estate as your portfolio grows, that’s available too. But it all starts with clean books.
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More Questions
What is the difference between a dealer and an investor for tax purposes?
A dealer holds property primarily for resale, like a flipper, and pays ordinary income plus self-employment tax with no access to capital gains rates or 1031 exchanges. An investor holds for rental or appreciation and can access both.
Read answerHow do I build a budget for my real estate business?
Start at the property level with historical actuals, then layer in known changes and roll up through your entity structure. Track variance monthly against actuals so you catch issues early and manage proactively.
Read answerHow do I keep track of all my loans across properties?
Maintain a centralized loan schedule that tracks each loan by property and entity, including current balance, interest rate, maturity date, and monthly debt service. Update it monthly against your statements so you always have an accurate picture for planning and financing.
Read answerHow do I keep books across multiple LLCs without losing track?
Keep entity-level books for each LLC with a consistent chart of accounts across all of them. Track intercompany transactions carefully so loans and fees between entities balance on both sides. Then roll everything up into a consolidated view that gives you the full portfolio picture.
Read answerI own property in several states. How does multi-state tax filing work?
Owning property in multiple states typically means filing a return in each state where you have real estate, on top of your federal return. For partnerships, this gets more complex when investors are spread across different states, creating additional filing and withholding requirements.
Read answerWhat back office does a syndicator or fund manager actually need?
Syndicators need a full stack that starts at the property level and builds up through fund accounting, investor capital accounts, waterfall processing, reporting, and K-1s. Each layer depends on the one below it, and skipping any creates problems for your investors and your next raise.
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