How much does real estate bookkeeping cost?
Real estate bookkeeping pricing depends on what you own and what you need. A landlord with three single-family rentals in one state has different needs than a syndicator running five multifamily deals across multiple entities. The work involved is different, and the pricing reflects that.
The main factors that affect cost are the number of properties, the types of assets, and the scope of work. A small portfolio of long-term rentals with straightforward leases takes less time than a mixed portfolio with short-term rentals, commercial properties, and multiple LLCs. Add investor reporting or lender packages, and the scope expands further.
At Rock Real Estate Services, real estate bookkeeping starts at $500 per month and scales from there based on your portfolio. That starting point assumes a manageable number of assets with relatively straightforward accounting needs. As you add properties, entities, or complexity, the monthly fee adjusts to match the actual work involved.
What you get at any level is monthly reconciliation across all accounts, property-level profit and loss statements, depreciation tracking, and a clean monthly close. The books are built around how real estate works, with your chart of accounts structured by asset class and entity. This is different from generic bookkeeping that treats your rental portfolio like any other small business.
One advantage of working with a firm that handles both bookkeeping and tax is that everything ties together from the start. The books are set up with tax in mind, depreciation schedules stay current, and when it’s time to file, your returns don’t require a scramble to make the numbers work. Our in-house CPA prepares the returns, so you’re not managing a separate tax relationship.
Every engagement is led by Matthew Rodrigue, the founder, and you have direct access throughout. We work with investors across the 48 contiguous states, fully virtual. If you’re looking for a fractional CFO for real estate as your portfolio grows, that’s available too. But it all starts with clean books.
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More Questions
When does a real estate business need a fractional CFO?
When your portfolio has grown past what a bookkeeper can handle but you're not ready for a full-time CFO at $200,000 or more per year. The gap usually appears when forecasting, debt strategy, and capital planning start demanding more attention than historical bookkeeping.
Read answerWhat does a real estate virtual CFO actually do?
A real estate virtual CFO provides senior financial leadership on a fractional basis. They handle cash flow modeling, acquisition underwriting, entity structuring, debt strategy, KPI dashboards, and formal annual budgeting.
Read answerWhat financials do I need to underwrite an acquisition?
You need historical operating statements and a rent roll from the seller, plus a pro forma and debt assumptions you build yourself. Stress testing the deal under different scenarios shows you where the margin is. Having someone independent review the model before closing catches mistakes while there's still time to fix them.
Read answerCan I deduct travel to look at potential properties?
It depends on whether you already have an active real estate business and what the purpose of the travel is. Travel for general deal sourcing is often deductible, but costs tied to acquiring a specific property may need to be capitalized instead.
Read answerWho prepares K-1s for my investors and when do they go out?
The firm's in-house CPA prepares partnership K-1s as part of the Form 1065 return. Calendar-year partnerships face a March 15 deadline with a six-month extension available to September 15.
Read answerWhat is a promote or carried interest?
The promote, or carried interest, is the sponsor's share of profits above the preferred return. It compensates the sponsor for managing the deal and sits in the upper tiers of the equity waterfall.
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