How much does real estate bookkeeping cost?
Real estate bookkeeping pricing depends on what you own and what you need. A landlord with three single-family rentals in one state has different needs than a syndicator running five multifamily deals across multiple entities. The work involved is different, and the pricing reflects that.
The main factors that affect cost are the number of properties, the types of assets, and the scope of work. A small portfolio of long-term rentals with straightforward leases takes less time than a mixed portfolio with short-term rentals, commercial properties, and multiple LLCs. Add investor reporting or lender packages, and the scope expands further.
At Rock Real Estate Services, real estate bookkeeping starts at $500 per month and scales from there based on your portfolio. That starting point assumes a manageable number of assets with relatively straightforward accounting needs. As you add properties, entities, or complexity, the monthly fee adjusts to match the actual work involved.
What you get at any level is monthly reconciliation across all accounts, property-level profit and loss statements, depreciation tracking, and a clean monthly close. The books are built around how real estate works, with your chart of accounts structured by asset class and entity. This is different from generic bookkeeping that treats your rental portfolio like any other small business.
One advantage of working with a firm that handles both bookkeeping and tax is that everything ties together from the start. The books are set up with tax in mind, depreciation schedules stay current, and when it’s time to file, your returns don’t require a scramble to make the numbers work. Our in-house CPA prepares the returns, so you’re not managing a separate tax relationship.
Every engagement is led by Matthew Rodrigue, the founder, and you have direct access throughout. We work with investors across the 48 contiguous states, fully virtual. If you’re looking for a fractional CFO for real estate as your portfolio grows, that’s available too. But it all starts with clean books.
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More Questions
Do I need a real estate accountant, or can I use a regular bookkeeper?
A regular bookkeeper can record transactions, but real estate accounting requires property-level reporting, depreciation tracking, and entity structures that generalists usually don't handle. As your portfolio grows, the gap becomes harder to bridge.
Read answerWhat makes real estate bookkeeping different from regular small-business bookkeeping?
Real estate bookkeeping is built around properties and entities rather than simple expense categories. It requires tracking property-level profit and loss, handling mortgage splits correctly, maintaining depreciation schedules, and producing reports that satisfy lenders and investors.
Read answerHow many properties do I need before professional bookkeeping is worth it?
There is no magic number. The real triggers are multiple entities, partners or investors, lender requirements, or simply running out of time. Even two or three properties can justify professional help once outside parties are involved.
Read answerWhat is the difference between a bookkeeper, an accountant, and a CFO for real estate?
A bookkeeper records and reconciles transactions. An accountant produces financial statements and coordinates tax. A CFO handles strategy, forecasting, and capital decisions. Growing real estate portfolios typically need all three functions.
Read answerWhen should a real estate investor stop doing their own books?
The inflection point comes when your portfolio outgrows your time or your spreadsheet system. Signs include multiple properties, multiple entities, raising capital, an upcoming sale or refinance, books that are behind, or hours you should be spending on deals instead.
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